Events & Bookings

Scheduling & Managing Events

The Events module lets you create one-off or recurring events that members can book and attend.

Creating an Event

1. Go to Events and click Add Event
2. Fill in:
   • Name and Description
   • Category – e.g., Workshop, Social, Competition
   • Date, Start Time, End Time
   • Location and Facility
   • Capacity – Maximum attendees
   • Booking Opens/Closes – When members can book
   • Enable Waitlist – Queue members when the event is full
   • Instructor – Optionally assign a leader
3. Click Save

Recurring Events

Create events that repeat on a schedule:

• Daily, Weekly, or Monthly patterns
• Set the interval (every 1, 2, 3... weeks/days/months)
• For weekly events, select which days of the week
• Set a date range for the series

Managing Bookings

View the attendee list for each event. You can:

• Add members manually
• Update booking status (Booked, Attended, Cancelled, No-Show)
• View capacity vs. bookings
• Manage the waitlist

Calendar View

Switch between list and calendar views to see events laid out on a monthly calendar, colour-coded by category.