Using Auto Fill

Automatically Assign Employees to Shifts

Auto Fill is a powerful feature that automatically assigns available employees to unassigned shift slots, saving you time when building rotas.

How Auto Fill Works

When you have a template with empty (unassigned) slots, Auto Fill will look at your available employees and assign them based on your priority rules. It considers:

• Employee availability – Not on leave, not already assigned
• Location assignment – Employees assigned to the relevant location
• Role/department – Matching the shift requirements
• Hours balance – How many hours each employee has been scheduled

Priority Settings

You can configure the Auto Fill priority order in Settings > Scheduling:

• Full-time first – Prioritise full-time employees before casual or part-time
• Casual first – Fill with casual workers first to protect full-time hours
• Least hours – Assign to employees with the fewest scheduled hours (promotes even distribution)
• Most hours – Assign to employees who already have the most hours
• Random – Randomly assign for variety

Using Auto Fill

1. Create or apply a template with unassigned slots
2. Click the Auto Fill button
3. Review the suggested assignments
4. Adjust any assignments manually if needed
5. Publish the rota when ready

Tips

• Set up employee locations and roles first for the best Auto Fill results
• Review the results – Auto Fill is a suggestion, not a final decision
• Use it alongside templates for the fastest rota creation workflow